Publication Scheme
Information available from Welbourn Parish Council under the model publication scheme
The Freedom of Information Act 2000 requires a local authority to prepare a publication scheme detailing the infor-mation available from a local council. Anyone wishing to view or have copies of the documents listed below should contact the Clerk to the Council or visit our website.
Information may also be inspected at the Parish Council premises by prior appointment.
| Information to be published | How the information can be obtained |
| Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) |
Parish website and parish magazine |
| Who’s who on the Council and its Committees | Displayed on the website |
| Contact details for Parish Clerk and Council members | Available on the website |
| Location of main Council office and accessibility details | Parish office in the Village Hall. Contact details on the web site. |
| Staffing structure | n/a |
| Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year |
Covered by Minutes ‘on line’, and at the Annual Parish Meeting. |
| Annual return form and report by auditor | Web site. |
| Finalised budget | Displayed at council meetings. |
| Precept | Displayed at council meetings. January or February Minutes. |
| Borrowing Approval letter | n/a |
| Financial Standing Orders and Regulations | On the web site. |
| Grants given and received | n/a |
| List of current contracts awarded and value of contract | n/a |
| Members’ allowances and expenses | n/a |
| Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) |
Listed on website |
| Parish Plan (current and previous year as a minimum) | Website. See under Neighbourhood Development Plan 2015-30 |
| Annual Report to Parish or Community Meeting (current and pre-vious year as a minimum) | Displayed at meeting |
| Quality status | Currently not applicable |
| Local charters drawn up in accordance with DCLG guidelines | Currently not applicable |
| Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum |
Recorded in minutes |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | Website, appended to Minutes, on Parish Council Notice Board. |
| Agendas of meetings (as above) | Website and Parish Council Notice Board |
| Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. | Website |
| Reports presented to council meetings - NB this will exclude infor-mation that is properly regarded as private to the meeting. | Included in minutes of meetings if applicable |
| Responses to consultation papers | Included in minutes of meetings if applicable |
| Responses to planning applications | Included in minutes of meetings. and subse-quently recorded on NKDC website. |
| Bye-laws | n/a |
| Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
On the web site and/or via Parish Clerk. |
| Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
See ‘Policies’ on the web site and/or the Parish Clerk. |
| Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for in-formation and operating the publication scheme) |
As per current by-law requirements |
| Information security policy | Covered in standing orders |
| Records management policies (records retention, destruction and archive) | Statutory instructions. |
| Data protection policies | As required by law |
| Schedule of charges (for the publication of information) | nil |
| Class 6 – Lists and Registers Currently maintained lists and registers only |
Available from clerk on application and on website |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) | No Hard copies but available on the website (some information may only be available by inspection) |
| Assets Register | Website |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) | Not applicable |
| Register of members’ interests | Shown on website |
| Register of gifts and hospitality | Not applicable |
| Class 7 – The services we offer (Information about the services we offer, including leaflets, guid-ance and newsletters produced for the public and businesses) Current information only |
nil |
| Allotments | On application to the Parish Clerk |
| Burial grounds and closed churchyards | Not applicable |
| Community centres and village halls | See village hall website |
| Parks, playing fields and recreational facilities | See website |
| Seating, litter bins, memorials and lighting | On application to the Parish Clerk |
| Bus shelters | In village |
| Markets | Not applicable |
| Public conveniences | Not applicable |
| Agency agreements | Not applicable |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | See ”charges” below. |
| Additional Information None |
|
Contact details:
The Clerk to the Council at the Parish Office at Welbourn Village Hall, Beck Street, Welbourn LN5 0LZ
Tel: 01400 279185 e-mail: welbournparishclerk@gmail.com or visit our website.
Charges: A charge will be made for provision of hard copies of any of the listed information as follows:
Staff services, pro rata at £10.00 per hour
10p per copy for each A4 (black & white) sheet printed
Postage charges (if applicable) at the current 2nd Class Postage rates
Information may also be inspected at the Parish Office by prior appointment.