April 2022 Minutes
Welbourn Parish Council
MINUTES OF THE OF THE MEETING OF WELBOURN PARISH COUNCILHELD ON WEDNESDAY 13th April 2022 IN THE WELBOURN VILLAGE HALL AT 7.30 p.m.
PRESENT
Councillors
Mr. Robert Cross Chairman
Mr. John Storer
Mr. Stephen Short
Mrs. Katie Stark
Mr. Jake Beaty
Mr. Kevin Dowling
Mr. Chris Dixon
County Councillor Mrs Marianne Overton.
Note taker – Cllr Katie Starke
1 The Chairman welcomed everyone to the meeting.
2. Acceptance of reasons for absence
District Councillor Mrs. Lucille Hagues had sent her apologies via email.
Cllr Harriet Huntsman – work commitments.
Mr. Daniel Bancroft, RFO - ongoing family commitments.
Cllr Maureen Lunn – ongoing health problems.
3. Declaration of interest in any matter on the agenda.
No interests were declared.
4. Notes of the last meeting held on 09th March 2022 approved as minutes.
Proposed b Cllr. Storer and seconded by Cllr. Short.
5. Public Forum
There was one member of the public present.
6. County and District Councillors update.
District Councillor Lucille had sent an update which had been distributed to all Parish Councillors.
County Councillor Marianne Overton. The Local Plan was out for consultation and open for comments. Even though we have already submitted comments we must now resubmit them for them to be noted in this round of consultation.
Also explained the methodology for road repair budgets; it’s based on population, unfortunately Lincolnshire has a big road network and a low population hence lack of funding and badly repaired roads, Cllr Dowling pointed out that we have several main holiday routes running through the county and asked if this featured in the calculations. Cllr. Overton to report back on this. Roads in Lincolnshire are the worst in the country. She also gave an update on the state of the roads and pothole repairs in the Parish.
7. Beehive Well, The Nookin. Repairs indicated
It was agreed to get a quote to get it repaired
8 Planning Application
Planning Application Reference: 22/0250/VARCON
Proposal: Application to vary conditions 9 (landscaping) and 10 (time frames) re planning permission 19/1280/FUL (Creation of an Artificial Grass Pitch (AGP) for school and community use with associated fencing, barriers and entrance gates plus associated porous asphalt surfacing for portable goals storage, pedestrian circulation access, vehicular maintenance, and emergency access; floodlight system, erection of high maintenance equipment store, together with soft landscaping work involving the creation of grassed mound within playing field and screen planting).
Location: Sir William Robertson High School Main Road Welbourn Lincoln
No objection raised by the Welbourn Parish Council.
9 Finance
- To review bank balances, invoices paid since 09th March 2022, and to be paid.
- Bank reconciliation:
- Accounts reconciled with £0.00 difference:
- Known expenses: £651.30
- Bank expenses: £651.30
- Known income: (Allotments): £120
- Bank income: £120
Notable other: Precept received - £22559
- Payments made since last meeting:
- Total Gas & Power £12.67
- Daniel Bancroft Bookkeeping £18
- BT £42.23
- Heartbeat Trust £318 (Batteries for defibrillators)
- Bank Charges to 03 March 2022 £10
- ICO £35 (Information Commissioner’s Office)
- DCR Electrical Ltd – Village Hall heating maintenance £215.4
Known Payments before next meeting:
LALC website maintenance (10 hours for the year) £180
It was resolved to accept the above payments.
- Bank balances at end of year are as follows:
- 611: £3638.12
- 772: £40988.13 (Precept)
- 638: £10385.32
- 677: £1256.18
- BSA: £8972.81
- Total: £65240.56
- A couple of allotment holders still to pay.
*Melton Mowbray Business 100 Day Notice Deposit Account – Signatories review.
Signatories are currently Rod Storer and Malcolm McBeath.
Cllr Short had ascertained that there were some forms to fill in to change the signatories and also minute that we have agreed to change signatories.
There is a need to produce a signed copy of the meeting in order to start the process.
It was resolved that the signatories should be changed.
Cllr Stephen Short and Cllr Jake Beaty have agreed to be signatories.
Proposed by Cllr Katie Stark and seconded by Cllr Robert Cross.
10 Parish Clerk & RFO contractual hours of employment.
The RFO post will be twenty hours per calendar month.
A new Clerk would also be contracted to work twenty hours per calendar month.
An advert for a Parish Clerk will be in the next edition of the Three Villages & A Hamlet magazine.
11. Portfolio holders’ update
The Village Hall Committee proposed a new sign. The proof was passed around to all councillors. The brighter font was preferred It was suggested that the font should be consistent and the same size as the ‘Village Hall’ lettering. In principle it was approved.
Proposed by Rod Storer. Seconded by Kev Dowling.
Castle Hill
Agreed that the ‘Mole Man’ should be contacted regarding the mole hills on Castle Hill.
RFO D. Bancroft to be asked to explore costings.
Plant for Life had requested that wildflowers be planted on The Green outside the old Co-Op. The Parish Council had no objection to this request.
Queen’s Canopy Plaque
In principle, the Parish Council agreed to the Viking Sign Plaque but will need to be officially sanctioned at the next Parish Council Meeting as an agenda item.
To be placed on May’s agenda.
Next meeting 11th May 2022 – Annual Parish Council Meeting.
Copies to: All Parish Councillors, County & District Councillors, Parish Council Web Site.
Future Parish Council Meetings:
8th June 2022
13th July 2022
August – no planned meeting
14th September 2022
12th October 2022
9th November 2022
December 2022 – no planned meeting.