October 2023 Agenda
Welbourn Parish Council
Welbourn Parish Council Meeting Agenda
The next meeting of the Parish Council will be held on Wednesday 11 October 2023 at 7.30 pm in the Meeting Room of Welbourn Village Hall.
There will be a 15-minute public session at the commencement of the meeting when members of the public may ask questions or make short statements to the Council.
Members of the public will be welcome to stay for the remainder of the meeting except for any closed sessions, but they may not speak on any matter after the public session is closed unless invited to do so.
Mr J Fieldhouse
welbournparishclerk@gmail.com
https://welbourn.parish.lincolnshire.gov.uk
AGENDA
1. Chairman’s welcome
2. Acceptance of reasons for absence
3. Declaration of interest in any matter on the agenda
4. Notes of meetings held on 13 September 2023 to be approved as minutes.
5. Clerk’s Report on matters outstanding (5 mins)
6. Public Forum (15 mins)
7. County and District Councillors update (10 mins)
8. Current and future maintenance responsibilities (10 mins)
9. Planning Matters to consider and discuss:
9.1 Application of Proposed Works to Trees Subject to Tree Preservation Order.
Application reference: 23/1168/TPO
Description of works: Lime tree – fell; 2nd Lime tree - Remove 2 dead branches
Location: 9 Moat Lane, Welbourn, Lincoln, Lincolnshire, LN5 0NB
9.2 Planning Application: 23/0209/HOUS - Receipt of amended details
Proposal: Erection of single storey extensions to existing bungalow to form
extension to living accommodation and garage (Amended Description)
Location: The Lodge Main Road Welbourn 10. Notifications of Planning Decisions: None
11. Finance Report (From Responsible Finance Officer): - To review bank balances, invoices paid since last meeting since, and items to be paid before next meeting:-
11.1 Accounts value (4 October 2023):
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HSBC Client A/c 611: £3,947.62 (Forge et al) HSBC A/c 772: £22,270.39 (For Precept) |
HSBC Bmm A/c 638: £8,274.61 (Reserves) HSBC Business C/A 677: £2,265.31 Bank Total: £36,757.93 |
11.2 Bank reconciled: £0 discrepancy.
11.3 Payments made since 13 September 2023
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11.4 Payments received since last meeting:
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11.5 Expected payments within the next month:
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11.6 Budget Comparison - Quarter 2
Total budget: £27,440
Anticipated budget spend: £13,720 (06/12)
Actual budget spend: £20,696.72 (51% Over Budget)
Spend against budget by area:
|
|
Budget |
Actual |
Percentage Difference |
Reason |
|
Utilities: |
£2,800 |
£1,509.40
|
46% Under |
Invoice timing, lower increase than originally anticipated |
|
Grass cutting: |
£2,250 |
£3,930
|
43% Over |
Time of year – more cuts in the summer |
|
General maintenance: |
£2,050 |
£842.98 |
59% Under |
Larger scale maintenance planned for other quarters |
|
Insurance: |
£400 |
£937.08
|
134% Over |
Annual expense |
|
Financial: |
£225 |
£97
|
57% Under |
Anticipated main expense October |
|
LALC: |
£295 |
£414
|
40% Over |
Annual expenses incurred, website hours |
|
Clerk & RFO: |
£4,000 |
£3,482.6
|
13% Under |
|
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Village hall: |
£500 |
£0
|
100% Under |
|
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Community projects: |
£1200 |
£9,483.66
|
690% Over |
FCC initial contribution. |
11.7 AGAR completion statement:
Please find attached the AGAR External auditor’s report and certification provided by PKF LittleJohn LLP. (Webmaster's Note: the document can be viewed by CLICKING HERE)
11.8 Investments
Melton Building Society Account (Reserves): Balance £972.81
12. Emergency Plan Planning (10 mins)
To receive an update from Cllr Smith
13. FCC Communities Foundation Application (10 mins)
To receive an update from Cllr Bighi.
14. Welbourn Neighourhood Plan Review (10 mins)
To receive an update from Cllr Stark
15. Building site opposite village shop
Discuss concerns and agree next steps.
16. Litter picking Grant
Consider application to NKDC – please see attached letter from Jenny Bailey, NKDC
17. Portfolio Holders Update
18. Agenda items for next meeting:
Next meeting:
Wednesday 8 November 2023
Copies to:
All Parish Councillors, County & District Councillors,
Parish Council Web Site.
Future Parish Council Meetings in 2023:
8 November.
All meetings to commence at 7.30 pm