January 2024 Agenda (10th)
Welbourn Parish Council
Welbourn Parish Council Meeting Agenda
The next meeting of the Parish Council will be held on Wednesday 10 January 2024 at 7.30 pm in the Meeting Room of Welbourn Village Hall.
There will be a 15-minute public session at the commencement of the meeting when members of the public may ask questions or make short statements to the Council.
Members of the public will be welcome to stay for the remainder of the meeting except for any closed sessions, but they may not speak on any matter after the public session is closed unless invited to do so.
Mr J Fieldhouse
welbournparishclerk@gmail.com
https://welbourn.parish.lincolnshire.gov.uk
AGENDA
1. Chairman’s welcome
2. Acceptance of reasons for absence
3. Declaration of interest in any matter on the agenda
4. Notes of meetings held on 8 November 2023 to be approved as minutes.
5. Clerk’s Report on matters outstanding (5 mins)
6. Public Forum (15 mins) – including
• To receive an update from the Welbourn Flood Working Group – David Miller
7. County and District Councillors update (10 mins)
8. Current and future maintenance responsibilities (10 mins)
9. Planning Matters to consider and discuss:
9.1 The Parish Council was invited to comment on intended works to trees in a Conservation Area outlined in Application references: 23/1388/TCA and 23/1383/TCA on 23 November 2023 at the Archdeacons House. However, no comments received or made.
10. Notifications of Planning Decisions:
10.1 Planning Application Reference: 23/1305/LBC
Proposal: Installation of 2 no. skylights to single storey (rear) flat roof area and removal of part internal wall to kitchen/dining area.
Location: 3 Hall Lane Welbourn Lincoln Lincolnshire LN5 0NN – Approved.
10.2 Application Reference: 23/0209/HOUS
Proposal: Erection of single storey extensions to existing bungalow to form extension to living accommodation and garage (Amended Description)
Location: The Lodge Main Road Welbourn – Approved
11. Finance Report (From Responsible Finance Officer): - To review bank balances, invoices paid since last meeting since, and items to be paid before next meeting, and 3rd Quarter budget comparison: -
11.1 Accounts value (4 January 2024):
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HSBC Client A/c 611: £3,960.30 (Forge et al) HSBC A/c 772: £17,117.87 (For Precept) |
HSBC Bmm A/c 638: £8,314.59 (Reserves) HSBC Business C/A 677: £1,967.51 Bank Total: £31,360.27 |
11.2 Bank reconciled: £0 discrepancy.
11.3 Payments made since 8 November 2023
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1.4 Payments received since last meeting:
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HMRC VAT 126 – (£3,713.37) |
11.5 Expected payments within the next meeting (14 February 2024):
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11.6 Investments
Melton Building Society Account (Reserves): Balance £972.81
11.7 Quarter 3 budget comparison:
Please find attached the against budget comparison for quarter 3, this comparison is in the same format as previous quarters.
Total budget: £27,440. Anticipated budget spend: £20,580 (09/12)
Actual budget spend: £30,110.29 (46% Over Budget)
Spend against budget by area:
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Budget |
Actual |
Percentage Difference |
Reason |
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Utilities: |
£4,200 |
£3,316.71
|
21% Under |
Invoice timing, lower increase than originally anticipated |
|
Grass cutting: |
£3,375 |
£4,490
|
33% Over |
Time of year – Final quarter is winter/ early spring |
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General maintenance: |
£3,075 |
£1,068.26 |
65% Under |
Larger scale maintenance planned for other quarters (Trees) |
|
Insurance: |
£600 |
£937.08
|
56% Over |
Annual expense |
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Financial: |
£338 |
£373
|
10% Over |
Annual expense received. |
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LALC: |
£443 |
£572.43
|
29% Over |
Annual expenses incurred, website hours |
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Clerk & RFO: |
£6,000 |
£6,845.81
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14% Over |
Back pay owing from previous year paid |
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Village hall: |
£750 |
£0
|
100% Under |
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Community projects: |
£1800 |
£12,507
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694% Over |
FCC initial contribution. Proludic VAT element, first invoice |
12. To authorise the transfer of £8,300.00 from the HSBC reserves account ending 6638 to HSBC Business account ending 5677.
13. To consider and approve the precept for 2024-25.
The proposed precept demand for financial year 2024-2025 is due for authorisation, please see attached. This precept is based on the budget agreed at the previous meeting (8th November 2023) – The net Precept demand is £28,875.68 and will be received on 02/04/2024.
14. To consider and approve a request from the Welbourn Village Hall and Playing Field Committee to make a 50% contribution towards their annual insurance premium – Cllr Short.
15. FCC Communities Foundation Grant (10 mins) – Cllr Bighi
15.1 To receive an update on the completed installation of the new play equipment by Proludic Ltd and report on any further outstanding items included in the FCC CF Grant.
15.2 To seek authorisation for the payment of the outstanding VAT elements of the final Proludic Ltd invoice (£12,463.06) and Kedel invoice (£552.13).
16. Portfolio Holders Update
16.1 To formally recognise the work of the Welbourn Flood Working Group – Cllr Cross.
16.2 To receive a Drainage Report from Cllr. Beaty
16.3 To receive an HR update from Cllr. Stark
17. Agenda items for next meeting: Emergency Plan;
Next meeting:
Wednesday 14th of February 2024
Copies to:
Parish Councillors, County & District Councillors, Parish Council Web Site.
Future Parish Council Meetings in 2024:
All meetings to commence at 7.30 pm
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Dates for 2024 14th of February; 13th of March; 10th of April; 8th of May; |
12th of June; 10th of July; 11th of September; 9th of October ; 13th of November. |