April 2024 Agenda
Welbourn Parish Council
The next meeting of the Parish Council will be held on Wednesday 10 April 2024 at 7.30 pm in the Meeting Room of Welbourn Village Hall.
There will be a 15-minute public session at the commencement of the meeting when members of the public may ask questions or make short statements to the Council.
Members of the public will be welcome to stay for the remainder of the meeting except for any closed sessions, but they may not speak on any matter after the public session is closed unless invited to do so.
Mr J Fieldhouse
welbournparishclerk@gmail.com
https://welbourn.parish.lincolnshire.gov.uk
AGENDA
1. Chairman’s welcome
2. Acceptance of reasons for absence
3. Declaration of interest in any matter on the agenda
4. Notes of meetings held on 13 March 2024 to be approved as minutes.
5. Clerk’s Report on matters outstanding (5 mins)
6. Public Forum (15 mins)
7. County and District Councillors update (10 mins)
8. Current and future maintenance responsibilities (5 mins)
9. Planning Matters to consider and discuss: None
10. Notifications of Planning Decisions: None
11. Finance Report: - From the Responsible Finance Officer (RFO): - To review bank balances, invoices paid since last meeting since, items to be paid before next meeting and budget comparison quarter 4 end: -
11.1 Accounts value (4 April 2024):
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HSBC Client A/c 611: £4,220.87 (Forge et al) HSBC A/c 772: £48,852.81 (For Precept) |
HSBC Bmm A/c 638: £31.42 (Reserves) HSBC Business C/A 677: £1,652.04 Bank Total: £54,757.14 |
11.2 Bank reconciled: £0 discrepancy.
11.3 Payments made since 13 March 2024
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11.4 Payments received since last meeting:
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11.5 Expected payments within the next meeting (8 May 2024):
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11.6 Budget Comparison (Quarter 4):
Please see below the final budget comparison for 2023-2024.
Total budget: £27,440 Anticipated budget spend: £27,440 (12/12)
Actual budget spend: £24,778.23 (10% Under Budget)
Spend against budget by area:
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|
Budget |
Actual |
Percentage Difference |
Reason |
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Utilities: |
£5,600 |
£4,576.83
|
18% Under |
Electricity prices increase less than forecast |
|
Grass cutting: |
£4,500 |
£ 4,490 |
Within 1% |
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General maintenance: |
£4,100 |
£2318.80 |
43% Under |
Planned tree maintenance postponed until 2024-2025, bridge repairs postponed until 2024-2025. |
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Insurance: |
£800 |
£937.08
|
17% Over |
Increased more than expected year on year |
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Financial: |
£450 |
£399
|
11% Under |
Increase in annual external auditor charges less than expected |
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LALC: |
£590 |
£969.61
|
64% Over |
Additional website hours needed, training courses for Clerk |
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Clerk & RFO: |
£8,000 |
£9325.75 |
14% Over |
Back pay owing from previous year paid
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Village hall: |
£1000 |
£1029.82
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3% Over |
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Community projects: |
£2400 |
£741.34
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69% Under |
No Election necessary. |
Capital expenses this year (Previously included in sections above)
• FCC (Play equipment): £8,744.49
• Proludic (Play equipment): £15,578.83
• Kedel (Park benches): £552.13
N.B. Total Capital expenditure not included in Q4 comparison: £24,875.45
11.7 Investments
To review all reserves and investments and decide accordingly.
12. Condition of the village pond / beck – to assess options for further action.
13. Review of progress on flood mitigation
14. Hedgehog highway project – to decide whether to participate
15. Proposed New Deed of Trust between Parish Council and Village Hall and Playing Field Committee – to review progress and to confirm instructions to solicitors following receipt of estimate for solicitor’s fees.
16. Portfolio Holders Update
17. Agenda items for next meeting:
Next meeting:
Wednesday 8th May 2024
Copies to:
Parish Councillors, County & District Councillors, Parish Council Web Site.
Future Parish Council Meetings in 2024:
All meetings to commence at 7.30 pm
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Dates for 2024 8th of May; 12th of June; 10th of July; |
11th of September; 9th of October ; 13th of November. |