2025 Agendas

July 2025 Agenda

Welbourn Parish Council
The next meeting of the Parish Council will be held on 
Wednesday 9 July 2025 at 7.30 pm in the
Meeting Room, Welbourn Village Hall.
Agenda 
 
There will be a 15-minute public session at the commencement of the meeting when members of the public may ask questions or make short statements to the Council.
Members of the public will be welcome to stay for the remainder of the meeting except for any closed sessions, but they may not speak on any matter after the public session is closed unless invited to do so.
Mr J Fieldhouse
welbournparishclerk@gmail.com
https://welbourn.parish.lincolnshire.gov.uk
 
AGENDA
1. Chairman’s welcome
2. Acceptance of reasons for absence 
3. Declaration of interest in any matter on the agenda
4. Notes of the meeting held on 11 June 2025 to be approved as minutes.
4a. Correction to minutes of 14 May 2025 – delete “Cllr. Harriet Huntsman” from the list of Parish Councillors present. This was inserted in error and Cllr. Huntsman gave her apologies. 
5. Parish Clerk’s report. 
6. Public Forum (15 mins)
7. County and District Councillors update (10 mins)
8. Current and future maintenance responsibilities (5 mins)
9. Planning Matters to consider and discuss:
9.1 Planning Application Reference: 25/0418/FUL
Proposal: Extension of existing churchyard to include change of use from agricultural
land to burial ground
Location: St Chad's Church North End Welbourn Lincoln Lincolnshire
9.2 Application reference: 25/0781/TCA
Description of works: Conifers along the rear garden - Reduce from 15m to 2m.
Trees along the left side of the property – Reduce from 25m to 2m.
Location: Castle Hill Bungalow, 6 Castle Hill, Welbourn, Lincoln
10. Notifications of Planning Decisions: 
10.1 Application Reference: 25/0601/HOUS
Proposal: Erection of rear single storey extension
Location: 1 Poplar Court Welbourn Lincoln
Approved by NK Planning
11. Finance Report: - From the Responsible Finance Officer (RFO): - To review bank balances, invoices paid since last meeting since, items to be paid before next meeting, and quarter end report: -
11.1 Accounts value (4 July 2025):

HSBC Client A/c 611: £4,262.12

(Forge et al)

 

HSBC A/c 772: £31,326.34

(For Precept)

HSBC Bmm A/c 638: £15,409.43

 (Reserves)

 

HSBC Business C/A 677: £1,915.90

 

Bank Total: £52,913.79
 
11.2 Bank reconciled:    £0 discrepancy.
 
11.3 Payments made since 11 June 2025
  • Clerk Pay – (£324.60)
  • RFO Pay – (£395)
  • Expense Claim 33 – (£95.77)
  • Bank Charges – (£10.50)
  • HMRC PAY/NIC – (£91.60)
  • Total Gas & Power – (£14.27)
  • BT – (£70.96)
11.4 Income received since last meeting (11 June 2025): 
• British Sugar – (£250.00)
 
11.5 Expected payments before the next meeting (10 September 2025): 
  • RFO Pay – (£405.60)
  • Clerk Pay – (£405.60)
  • P Ingamells – (£270)
  • Cheque (School grant) – (£103.30)
  • Expense claim 34 (MB Prizes) – (£18.98)
  • Clean Courts - (£4,080)
  • G W King – (£380)
  • RFO Pay – (£405.60)
  • Clerk Pay – (£405.60)
  • P Ingamells – (£270)

11.6 Expected Income before next meeting (10 September 2025)

  • Fen Bay Service Ltd - £2,040
11.6 Quarter end report
 
Quarter 1
 
Total budget: £29,203
Anticipated budget spend: £7,300.75 (03/12)
 
Actual budget spend: £7,979.07 (9.29% Over Budget)
Spend against budget by area:

 

Budget

Actual

Percentage Difference

Reason

Utilities:

£1,075

£481.03

 

55% Under

No Npower invoice so far this financial year (timing issues)

Grass cutting:

£1,262.50

£1,460

 

15.64% Over

Summer

General maintenance:

£1,055

£0

 

100% Under

Many annual expenses anticipated (Pond, etc) – Handyman not yet engaged

Insurance:

£260

£1015.76

 

390% Over

Annual Cost

Financial:

£135

£72.25

 

46.48% Under

Primarily annual cost

LALC:

£226

£162

 

28% Under

No courses, etc

Clerk & RFO:

£2,639.75

£2,574.03

 

2.48% Under

 

Village hall:

£375

 

£2,214

590% Over

Wellers Law group

Community projects:

£12.50

£0

 

100% Under

Annual Grant
 
12. To review an ecologist’s pre-survey report (second version) on the condition of The Beck (village pond) and agree next steps. 
13. To adopt the Council’s Prevention of Sexual Harassment Policy. 
14. To assess Anglian Water’s response to the interruption to the water supply on 22 June 2025 and decide next steps. 
15. To consider and approve a Management Agreement between the Welbourn Parish Council and the Welbourn Village Hall and Playing Field Committee. 
16. Portfolio Holders Updates. 
17. Agenda items for the next meeting; Introduction of IT Policy
 
Next meeting
Wednesday 10 September 2025
Copies to: Parish Councillors, County & District Councillors, Parish Council Web Site
Future Parish Council Meetings in 2025:  All meetings to commence at 7.30 pm
 
10 September
8 October 
12 November