July 2019 Minutes
Notes Of The Meeting Of Welbourn Parish Council Held On Wednesday 10th July 2019 In Welbourn Village Hall At 7.30 pm
Present
Mr. Robert Cross (RC) Chairman
Mr. John Storer (RS)
Mrs. Maureen Lunn (ML)
Mrs. Harriet Huntsman (HH)
Mr. Jake Beaty (JB)
Mr. Brian Percy (BP)
District Councillors Mrs L Hague
Mrs M Overton Parish Clerk - Miss Sarah Brown
07.01.00 Chairman’s Welcome
07.01.01 The Chairman, Councillor Robert Cross, welcomed everyone to the meeting.
07.02.00 Public Forum
07.02.01 No members of the public were present.
07.03.00 Acceptance of Reasons for Absence.
07.03.01 Apologies received and accepted from Councilors, Cllr J Smith, Cllr S Short, Cllr Katie Stark.
07.04.00 Declarations of Interest
07.04.01 No interests to declare.
07.05.00 Minutes of the Previous Meeting
07.05.01 The notes of the previous council meeting held on the 12th May 2019 copies of which have been circulated previously to members were accepted as minutes.
07.05.02 The Chairman duly signed the minutes.
07.06.00 Matters arising
07.06.01 No matters were arising from the previous meeting.
07.07.00 Police Update
07.07.01 Two crimes were reported in the parish between the period 9th June 2019 to 9th July 2019.
07.07.02 The door lock to a van parked in Dycote Lane has had the door lock drilled out; however, nothing was taken.
07.07.03 Plant pots and plants were reported to have been damaged at a property in Manor Close.
07.07.04 There is also evidence of anti-social behavior in the village, which has been reported to the PCSO Beat Manager.
07.08.00 District and County Matters
07.08.01 Cllr Overton reported on the proposed revised local plan. There is an online public consultation on which anyone can comment and encouraged everyone to do so.
07.08.02 A meeting to which all are invited is scheduled for Wednesday 16th July 2019 at 7:30 at Leadenham Village Hall to explain the intricacies of the plan and the consultation procedure.
Cllr Overton also reported she has been in contact with Highways regarding the poor condition of the roads. She asked for people to carry on reporting faults. A new person has been appointed to the Highways management team and our councillior felt optimistic that improvements would be forth coming.
07.09.00 Dog Fouling
07.09.01 Several parishioners have raised the issue of increased dog fouling in the village.
07.09.02 We have put up posters to educate people of the need to clean up after their dogs.
07.09.03 We have posted on Next door the village online forum for feed back on ways to tackle the issue.
07.09.04 The Council decided to place dog bag dispensers in various problem areas around the village and continue to monitor the situation.
07.10.00 Castle Hill Tree works
07.10.01 As only one quote had been tendered a decision was deferred until the other quotes had been received. This matter will be put on the next Agenda.
07.11.00 Planning Application Reference: 19/0808/FUL:
07.11.01 Proposal: Erection of unit for holiday accommodation
Location: Hilltop Farm, Soggin Lane, Welbourn.
07.11.02 The Council felt that the plans fits with Welbourn’s Neighbourhood Plan as it contributes to the village amenities and the neighbouring area.
07.11.03 It was decided to support the application.
07.12.00 To revise and adopt the Parish Council Polices
07.12.01 Standing orders
07.12.02 1) It was agreed to insert to page 10 item 1 “Draft Minutes to be issued to the Parish Councilors within five working days of the meeting.”
07.12.03 “Draft notes will be published within one month of the meeting.”
07.12.04 2) Financial regulations
07.12.05 These were reviewed and re-adopted as they stood.
07.12.06 Both Policies were proposed by Cllr Robert Cross and seconded by Cllr Brian Percy.
07.13.00 Portfolio Reports
07.13.01 The Parishioner who has restored the allotment site and over seen the “Dig for Macmillan Scheme” had written to the Parish Council stating that he was no longer able to do so because of ill health.
07.13.02 The Council decided to put an article in the Three Villages and a Hamlet magazine as well as online to try and recruit more volunteers to help keep the scheme running and maintain the allotment and community orchard site.
07.13.03 The finance portfolio holder asked that Bacs payment, along with direct debit for utility payments be put on the September Agenda.
07.14.00 Clerks report
07.14.01 A complaint had been received regarding anti-social behavior had been received and the Clerk has passed this onto the police.
07.14.02 Highways have carried out one of their twice a year spray program, around the village at the road kerbside.
07.15.00 Appendix B and C – cheque paid and cheques to be paid.
07.15.01 Accepted and signed.
07.16.00 Dates for future meetings
No meeting August 2019.
Wednesday 12th September 2019 at 7.30pm
Wednesday 10th October 2019 at 7.30pm
Wednesday 14th November 2019 at 7.30pm
No meeting December 2019.
Wednesday 8th January 2019 at 7.30pm
There being no further matters to discuss, the Chairman duly closed the meeting at 9.22pm.
Signed…………………………………………………………… Date…………………………
Chair, Welbourn Parish Council.
Copies to: District Councillors Mrs. M Overton. Mrs. C. Mills. All Parish Councillors Parish Website
Appendix B & Appendix C Welbourn Parish Council - Parish Council Meeting 10th July 2019
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Financial Input and Output report since the last Parish Council Meeting on 12th June 2019 Appendix B |
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Balances as at 05.07.2019: BMM account £18454.76 Community account £ 3376.96 Client account £ 4531.46 Deposit account £2324.52 Building Society account £8587.18 |
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Accounts authorised and paid since the last meeting |
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Invoice Date |
Item In |
In |
Item Out |
Invoice value |
VAT |
Total invoice value |
Date paid |
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Totals |
#### |
Totals |
£0.00 |
£0.00 |
£ - |
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Financial Input and Output report since the last Parish Council Meeting on 12th June 2019 Appendix C |
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Accounts to be authorised and paid |
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Invoice Date |
Item In |
In |
Item out |
Invoice value |
VAT |
Total invoice value |
Date paid |
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BDG mowing contractors |
£350.00 |
£0.00 |
£350.00 |
10-Jul |
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BDG mowing contractors |
£175.00 |
£0.00 |
£175.00 |
10-Jul |
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Lincs Inspire LTD (Ridges & Furrows project) |
£255.59 |
£51.12 |
£306.71 |
10-Jul |
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Staff Costs |
£398.40 |
£0.00 |
£398.40 |
10-Jul |
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Expenses (printer ink, env, pens etc |
£48.78 |
£0.00 |
£48.78 |
10-Jul |
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Totals |
£ 1,227.77 |
£51.12 |
£ 1,278.89 |
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